Sustainable travel grants 2025-26
To apply for a sustainable travel grant, complete our travel behaviour questionnaire and its associated grant application form, and submit them online no later than 24th October 2025.
How much funding can we apply for?
Capital grants of up to £5,000 per workplace, subject to available funds and a competitive bidding process.
You may apply for the full £5,000, however, please note that if your project or work has been quoted for and/or comes below £5,000, we will award that amount, and not the full £5,000.
What can the funding be spent on?
This is capital funding that can be used for any physical feature within the grounds of the workplace. It should support the aims, objectives and targets within your workplace travel plan and encourage sustainable travel to and from work. We encourage you to be creative and innovative with your ideas for funding. A few examples include, but are not limited to:
- cycle storage
- showers, lockers, and changing room facilities
- bicycles and gear for the office
- electric charging points
- signage and road markings
- footpath and cycle-path improvements
- bus stop facilities
Who is eligible?
To be eligible to apply for this funding you must:
- be registered as a business, or a local authority, or a public service organisation e.g. NHS;
- have a business bank account to which any funds (if successful) would be paid;
- have at least two employees on your payroll;
- have fully completed and submitted our travel behaviour questionnaire and grant application form, plus uploaded evidence of any planning application if you require planning permission;
- have a place of business in a Kent County Council district which employees work from (not a home address) and, if the property is leased, have approval from the landlord to implement the proposed measures;
- be able to fully implement and invoice your scheme by 1st March 2026 (if planning permission is required, please bear in mind that this may affect your timescale);
- be able to provide evidence of other funding sources, should you choose to use this grant as match-funding for a larger project;
- be able to provide evidence that the grant amount requested will be sufficient to deliver the project (ideally through attaching quotes from suppliers).
How to apply
- Register your business on the website.
- Login to your account and complete the travel behaviour questionnaire.
- Ensure you have a quote for the work, and upload this onto the website.
- Upload evidence of any planning application, should you require planning permission.
- Complete and submit the application by 24th October 2025.
You will hear from us by 31st October 2025 about whether your application has been successful
If we have our own travel plan, can we use this instead of completing the questionnaire?
You are welcome to upload your travel plan to support your application; however, you must also complete the questionnaire.
The site of my workplace is outside of Kent, can I still apply?
This funding is available only to workplaces located in Kent County Council districts.
If our business has multiple sites, are we required to fill out an application for each site?
Yes, you will be required to submit an application for each site for which you seek funding.
If we were previously successful in receiving a grant, can we apply again?
Yes, you are welcome to apply again this year; we will, however, give first consideration to businesses who have not yet received a grant.
How will applications be assessed?
All applications will be objectively scored by the Active Travel team in KCC Highways, Transportation and Waste and assessed on the information provided in the grant application. Please note - applications demonstrating innovation and the ability to create modal shift will be given preference.
All applicants will be informed by email of the outcome of the assessment process on or before 31st October 2025.
The decision of the assessment panel is final and no correspondence will be entered into concerning unsuccessful applications.
All provisionally successful applications may be required to allow a site visit or to provide additional information or clarification of project proposals, prior to final grant award.
What happens if I am successful?
- Successful applicants will be notified by email and will be asked to complete an online Agreement form, outlining the key Terms and Conditions of the grant.
- You will need to provide a brief update to your account on a monthly basis (from November 2025) outlining progress of your project or work as it occurs. Reminders will be sent out.
- Ensure you complete the work by 1st March 2026.
- Upload your invoice on business letter headed paper, as well as photographs of the completed work, and all receipts and contractors' invoices by 1st March 2026, so that we can proceed with your reimbursement.
- You will receive a reimbursement once this process is complete.
When will we be reimbursed?
Funding will be reserved for successful applicants from date of notification.
Businesses will be expected to fund all projects up-front and invoice Kent County Council on completion of the works.
You will be required to upload all relevant contractors' invoices and receipts, photographs of the works, and an invoice to Kent CC on your business letterhead by 1st March 2026.
You will receive reimbursement as soon as this process is complete.
What are the dates I need to know?
The last day to apply is 24th October 2025.
Grant application outcomes will be notified by 31st October 2025.
If you are successful, you must accept (or decline) your grant by 30th November 2025.
Work must be complete and contractor receipts, photographs and an invoice on your business letterhead must be uploaded by 1st March 2026.
Who can I contact for further advice and clarification?
Active Travel Team
email: ActiveTravel@kent.gov.uk
